Registration information

Registration is closed

The ADEE executive looks forward to welcoming our members and friends to the ADEE Annual Meeting 2024 in Leuven - Belgium. It is our intention to deliver the meeting fully onsite and in person, with a small number of specific invitational sessions also being made available through hybrid access.

We have reviewed our registration payment structure and due to increased costs in the supply chain and in banking related charges with regret we have been forced to raise registration rates from our historic low levels. As in previous years we will offer early bird and group discount registration to our member institutions. For full terms and conditions please check below.

The table below summarises the member/non-member and early bird/standard registration rates.

**World bank discount not applicable

Details	Delegates from Member Institutions	Delegates from Non-Member Institutions
Early Bird registration: 1^st of March to the 31^stof May	€495.00	€575.00
Standard registration: 1^stof June to the 31^st of July	€550.00	€650.00
On-site registration	€625.00	€695.00
**Daily rates	€275.00	€350.00 World bank discount not applicable
Accompanying person	€200

Please note registration is capped at 500 delegates on a first come first served basis.

There are further discounts for ADEE Members only that are sending 5 or more delegates from the same school. These discounts end, along with the Early-Bird rate, on 31st May 2023.

Send 5 to 11 delegates - 10% discount
Send 12 or more - 15% discount

Full terms and conditions are detailed below.
By progressing to a booking you are confirming your acceptance of the terms and conditions.

Your ADEE 2024 registration gives you

Full access to all live in-person events for ADEE 2024;
Coffee and Lunch on Sunday, Monday and Tuesday;
Social events on Sunday and Monday;
Exclusive access to the ADEE 2024 APP to help you plan your attendance, join the social media discussions and share with your ADEE network of colleagues
The opportunity to showcase your work and have it included in one of the various delegate content streams, posters, FREEStage, topic related and select oral presentations. Only those who register for the meeting will have their work included
The opportunity to register for other pre-meeting workshops, which may have an additional charge.

Terms and conditions

In making a booking you acknowledge that:

ADEE commits to delivering the content in person as promoted, however, it is acknowledged by you that some content is member driven thus the duration of sessions may vary from schedule.
You acknowledge that due to public health regulations ADEE may have to move some or all of the meeting online. No refunds will issue in this regard. The delivery schedule, however, may be subject to change to accommodate a move online if required.
Posters will be stored and displayed via the Learning Toolbox platform. It is your responsibility to ensure you have this apps installed as required. It is also your responsibility as a presenter to ensure your work is uploaded on time as failure to do some may exclude you from a session.
It is the individual's responsibility to ensure they hold suitable and sufficient insurances to travel and attend the meeting.
It is the individual's responsibility to ensure they hold suitable visa's (where necessary) to travel and attend the meeting.
The delegate is responsible for technological issues at their site, ADEE takes no responsibility with regards to network or other access issues.
All communication is via email, please ensure you add ADEE to your safe email listing and check your spam folders.
If you have multiple email addresses, please ensure you use the same with all ADEE activity.
It is your responsibility to ensure you understand travel, public health, and local regulations in place at the meeting site. You commit to complying with these in their entirety. This may include the presentation of COVID vaccination status and the wearing of specific face mask.
To register you must hold an www.adee.org user account and to ensure this information is updated.
To avail of the best possible rate you must ensure your user profile on www.adee.org is clearly affiliated with your institution.
Once transaction payment has been processed, cancellations and refunds cannot be provided after 30^th June. All cancellations will incur a €75 admin fee to cover banking and administration charges regardless of reasons of cancellation.
After 30^th June NO REFUNDS or CANCELLATIONS will be facilitated regardless of reason for cancellation.
If registering as part of group booking, a single invoice will be issued. Once payment for this invoice is received your booking lead will receive a voucher code to enable you to complete the booking. Group bookings will not be issued with multiple receipts.
Your completed registration adds you to the delegate mailing list, this list will be used for ADEE Leuven meeting communications and also shared with all content presenters including our corporate partners.
ADEE 2024 is a public event and this will include media recording. Unless you state otherwise your presence is your consent to be included in photo, video, social media posts, etc. If you do not wish to be included in photos etc then it is your responsibility to step out.
ADEE shares its meeting images with its partners and you acknowledge that be being in such photos' or videos that these may appear on partners and delegate social media feeds and other locations.
We remind you of ADEE GDPR privacy policy.